Purpose

The Advisory Council serves as a consultative group to the Dean of the College of Engineering, serving as a vital link between the college and the external communities. The council plays a valuable role in advising the Dean on matters relating to the academic activities and future strategic directions of the college, in a manner that is visible and responsive to the needs of the community.

The Council is made up of alumni, professionals and community leaders who are invaluable sources of knowledge, ideas, and contacts for the college in a variety of endeavors. Council members also serve as ambassadors and spokespersons for the University of Saskatchewan, linking the campus to the world.

This is a standing council created September 1, 2014.

Council Membership

The Council will consist of no less than fifteen (15) members and no more than twenty (20) members, not including the chair:

  1. The Dean of Engineering will serve as chair (ex-officio with voting).
  2. The following groups will be represented on the membership as ex-officio with voting privileges:
    • Saskatoon Tribal Council (Chief or designate);
    • Representative appointed by APEGS Council;
    • Representative from the provincial Ministry of Advanced Education;
    • Engineering Graduate Course Council (President or executive designate)
    • Saskatoon Engineering Student Society (President or executive designate)
  3. At least twelve (12) of these representatives shall be from industry (including government departments and agencies, professional engineering organizations as well as private industry).
  4. Members from the College of Engineering may be invited to attend council in a resource capacity. These members will not have voting privilege and do not account toward quorum.

The term of membership will be two consecutive years, rotating to ensure continuity remains with at least one-third of the membership. Terms may be renewed up to two times beyond the initial term.

The quorum for regular and special meetings will be 1/2 of the voting membership.

Administrative support for this Council will be provided by the Executive Assistant to the Dean (or designate).

Process for Appointing Members

Advisory Council members are to be nominated by the Department Heads to the Dean for each engineering discipline. Department Heads will be invited to put forth nominations for each membership vacancy.

The student representatives will be nominated by their respective governing executive councils to the Dean.

The respective ex-officio groups will be invited by the Dean to participate as members on the Council.

The Dean will provide the final recommendations for Council membership to the President of the University for approval.

Nomination Critieria

The Department Heads are to consider the need for broad representation on the council, including areas such as diversity in gender, age, expertise, and industrial experience when considering their nominations. It will be common that one council member may fall into more than one of the below criteria categories.

The below criteria outlines areas that should be considered when developing a nomination for a vacant council position:

  1. The demographics of gender, age, ethnicity, and years of experience should be considered when developing the membership of the Council to ensure broad representation.
  2. Majority of the following engineering disciplines should be equitably represented on the membership:
    • Agriculture/Biological Engineering
    • Chemical Engineering
    • Civil Engineering
    • Computer Engineering
    • Electrical Engineering
    • Engineering Physics
    • Environmental Engineering
    • Geological Engineering
    • Mechanical Engineering
    • Mining Engineering
  3. Majority of the following provincial industrial sectors should be equitably represented in the expertise of the membership:
    • Agriculture
    • Construction
    • Energy
    • Mining
    • Oil and Gas
    • Public/Private Infrastructure
    • Technology
  4. It is strongly encouraged to nominate alumni of the College of Engineering.

Reporting Structure

The council reports its recommendations to the Dean.

Responsibilities

The Council’s primary objectives are to:
  • Oversee the College’s response to industry and community demands to better prepare students for careers in the engineering profession.
  • Identify ways to better support/facilitate research by College of Engineering faculty with the appropriate resources to implement the improvements.
The Council, under the direction of the Chair, is responsible for fulfilling its mandate by undertaking activities including but not limited to:
  • Act as a sounding board for the academic direction of the college;
  • relay/survey results on trends in the engineering profession and provide guidance as to how the college can meet the needs of these trends;
  • support and provide guidance to the college in areas of fundraising opportunities; and
  • provide the college feedback to be incorporated into the accreditation processes.
The Chair of Council is Responsible for:
  • calling the meetings;
  • preparing the agenda and related papers and draft recommendations;
  • ensuring that the minutes of Council meetings are recorded;
  • forwarding recommendations to respective college leadership;
  • ensuring the Council operates in accordance with its Terms of Reference and within University policy;
  • requesting the presence of non-Council members as needed; and
  • representing the Council at college-level meetings.
Council members are expected to:
  • attend and fully participate in scheduled meetings either in person or electronically;
  • work to find innovative ways to respond to opportunities and overcome challenges;
  • provide leadership to specific initiatives as assigned by the Chair; and
  • adhere to the principles outlined in the terms of reference.

The council will meet quarterly unless a meeting is called by quorum or by the chair.

Principles

Learning as a Shared Responsibility: The University of Saskatchewan Learning Charter is committed to ensuring programs prepare students for professional and academic careers, graduate studies and leadership roles. Members of this Council are committed to providing input that will enhance the learning outcomes of the college’s student and faculty population.

Building Local Capacity: Members of Council will aim to build local skills and resources in the context of their collaborative efforts in order to achieve the objectives of this Council.

Mutual Respect and Diversity: The University of Saskatchewan values diversity and is committed to promoting a culture of mutual respect and inclusiveness on campus. Members of Council will display mutual respect and support for the mission, integrity, sustainability and autonomy of each partner within the Council.

Transparency and Trust: All records of the Council’s operations will be made public on the College’s Website to ensure transparency and trust of all stakeholders.

Fairness and Equality: Members of Council hold equal voice at the table.

Good Faith: Members of Council are committed to operate in good faith in order to achieve the objectives of the Council.

Collaboration with the Community: Members of Council are committed to consulting with community in order to ensure broad perspective is being brought to the Council for consideration.

Reporting Requirements

The Council is expected to ensure accurate and current record of their business is made public on the College’s website.

Membership

Committee members are appointed by the President. At time of creation, the membership is as follows:

*****to be determined*****