As the College remains closed due to COVID-19, individuals who have been contacted to pick up keys will need to call (306-966-5388 or 306-966-4653) or email firstname.lastname@example.org in advance of when they will be stopping by to retrieve them.
Individuals will be required to retrieve their keys from outside the building at overhead door #1 (East side of the building, near the compressed gas cages).
If an individual is needing to return keys, they can do so in one of the following ways:
1. Place the keys needing to be returned in an envelope maked 'Key Return - Engineering' and place them into the Protective Services drop box next to the Animal Science entrance.
2. Mail them back to Facilities Management via the following address:
University Service Building
110 Maintenance Road
Attention: Facilities Support Services
(You may also want to write 'Key Return - Engineering' on the envelope)
3. You may also email the College Key Custodian and return them to his office via the overhead door #1.
Do You Need Keys?
Keys are provided to staff and faculty at the College of Engineering so they may access facilities to carry out their work and research. Keys may also be made available to non-university staff, faculty, student groups and graduate students who need access to various parts of the College. All requests are processed through the office of the College's Key Custodian.
If you need a key, please complete a Key Request Form, have it signed by your supervisor or department head and then submit it to Lowell Levenick, College Key Custodian. Only signed forms will be processed.
You may also be required to fill out the following forms. Please speak with your department's administrative assistant to determine if they are needed for your request.
1. Worker Orientation Checklist and Safety Certificates
Picking Up Your Keys
When picking up your keys, you will need to bring a valid piece of ID (student ID or other photo ID). Only the individual who requested the keys may pick them up. Keys may be picked up on weekdays between 12:30 pm and 2:30 pm.
Lost Or Stolen Keys
If your keys are lost or stolen, you must report this immeidately to the College Key Custodian, either in person at Room 1B97.3 or by emailing email@example.com Your department head or supervisor may need to give permission before you are issued replacement keys.
The College Key Custodian does not keep loaner sets of keys. Some departmetns may provide loaners for their respective areas; check with the department's administrative assistant about this.
You may not, under any circumstance, loan your keys to someone else, even if that person has permission to access the space. Your keys are engraved with a personal key code and are for your personal use only.
Desk/File Cabinet Keys
If you need keys for a desk or a filing cabinet in your workspace, please contact the College Key Custodian and provide the three- or four-digit code engraved on the lock cylinder. Examples of lock codes are: G11, FR111, 111T(A)
After completing your work/research at the College, you must promptly return your keys to your supervisor or the College Key Custodian. You may receive an Exit Form that must be signed by the Key Custodian. Only the person that the keys were assigned to should return them.
College Key Policy
All key holders must follow the College Key Policy.
If you have questions about any of the above, please contact Lowell Levenick, College Key Custodian.
He may be reached via email at firstname.lastname@example.org or by calling 306-966-5388. He is located in Room 1B97.3 in the Engineering Building.